AI Usage Disclosure

Jo Gibney AI Usage Disclosure

Introduction

This Disclosure Document sets out how and why we - Jo Gibney - use artificial intelligence ("AI") in our business. 

Where and How We Use AI

1. Business Operations
   We may use certain AI tools to improve our efficiency, accuracy, and quality in our internal business processes. This may include:

   • Automating some or all routine administrative tasks.

   • Analysing data to enhance our decision-making.

   • Streamlining our scheduling and communication.

2. Client Interactions
   AI may also assist us in delivering some or all of our services to you, including:

   • Providing insights, generating content, answering queries.

   • Processing personal data to customise services or improve support.

Why We Use AI

AI helps us to:

• Deliver faster and more efficient services to you.

• Ensure a higher degree of accuracy in repetitive or complex processes.

• Enhance our ability to meet your needs and requirements by analysing data effectively.

AI and Personal Data

When we use AI tools to process your personal data, we do this in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. Examples of your personal data that may be processed include:

• Your contact details (e.g set., name, email address).

• Your professional information (e.g., job title, company name).

• Certain service-specific data related to your interactions with us.

We ensure robust safeguards to protect your personal data, including secure systems and data processing agreements with third party AI providers who are our data processors.

Limitations of AI

While we take steps to ensure that AI tools are accurate and reliable, they are not infallible and we don’t make any warranties as to accuracy, completeness or suitability. You should satisfy yourself that you are happy with AI-generated before you rely in any way on such outputs.

Your Rights and Choices

You have the right to:

1. Ask Us Questions: Request more information from us about how we use AI in your specific case.

2. Object to Automated Decision-Making: Where applicable, in accordance with the UK GDPR, you may object to decisions made solely by AI that have a legal or similarly significant effect on you.

3. Access and Manage Data: You can ask us to review how your personal data is processed by AI tools and request corrections if necessary.

For further information or to exercise your rights, contact us at [Your Contact Email Address].

Third-Party AI Providers

Some AI tools we use are provided by third-party providers. These providers act as data processors for us under contractual agreements to ensure compliance with data protection laws. For more details, visit their privacy policies:

• Google's Gemini Apps Privacy Hub

• Anthropic's (Claude) Privacy Policy

• OpenAI's (ChatGPT) Privacy Policy

Commitment to Transparency

We are committed to transparency about our use of AI in our business. If you have any concerns about our use of AI in relation to services provided to you, or you would like more details about the specific applications of AI in our business, please get in touch with us using the contact information below.

Contact Information

For queries regarding this disclosure, contact:

Name: Jo Gibney

Email address: jo @jogibney.co.uk

Correspondence address: Unit 101321, PO Box 6945, London, W1A 6US

Changes to This Disclosure

We may update this disclosure document as and when necessary or desirable to reflect any changes in our use of AI or in applicable regulations. Please check this document regularly for updates.

Date this Disclosure last updated: 23rd January 2025.